How many passengers make a group booking?

Most airlines treat 10 or more passengers travelling together on the same flights as a group. For smaller groups, booking individual tickets is usually simpler and faster.

When do passenger names need to be submitted?

It depends on the airline and the fare. The deadline is set out in the group terms and is usually a few days to a few weeks before departure. Missing it can mean losing the seats or paying a change fee, so note it as soon as you confirm.

Can I add my own markup to group bookings on GhaiTravels.in?

Yes. You can add a markup as a flat amount or a percentage of the base fare, with separate settings for domestic and international flights, and adjust it for any single booking before you share the price.

What happens if some passengers cancel?

Cancellations are governed by the airline's group terms. Many allow a few passengers to drop out without penalty before the final payment date, but charges usually apply after that. Always check the terms before you take a deposit from your customer.

How to Book Group Flights: A Practical Guide for Travel Agents

What counts as a group booking?

A group booking is a single reservation for a number of passengers travelling together on the same flights, usually 10 or more. Airlines offer a separate group fare for these bookings, and they often let you hold the seats before you have every passenger's name. This gives you time to finalise the group, but it also comes with deadlines for deposits, names and final payment that you need to track.

Your options for booking a group

Depending on the size of the group and how close the travel date is, you can request a group fare from the airline, book the passengers as individual tickets, or use seats that have already been booked in advance at fixed prices. Each option suits a different situation.

Comparing the ways to book flights for a group
What to compare	Airline group fare	Individual tickets	Seats booked in advance
Best for	Large groups planning ahead	Small groups or last-minute travel	Peak dates when regular fares are high
Price	Fixed group fare, agreed upfront	Changes with demand, can rise quickly	Fixed price per seat
Passenger names	Can be added later, by a set deadline	Needed at the time of booking	Needed at the time of booking
Payment	Deposit first, balance before departure	Full payment at booking	Full payment at booking
Ticket issued	After names and final payment	Immediately	Immediately

How to protect your margin on group bookings

Group customers compare prices carefully, so set your markup before you share the price rather than adjusting it afterwards. On GhaiTravels.in you can add a flat or percentage markup, set separately for domestic and international flights, and adjust it for a single booking. Before you confirm, explain the cancellation and name-change terms to the group leader in writing, so there are no surprises later.